Miscellaneous Policies

Requesting Rooms in White Hall

Rooms must be approved one week in advance.

  1. ICM rooms: capacity of 12-15 people, food is permitted:
    1. Students can reserve by contacting IDTL (118 white hall, 775-2986).
    2. Computer labs: capacity of 30people. NO food permitted. Students can reserve by contacting Debra Hendershot (118 White Hall, 775-3823).
    3. Students can reserve by contacting IDTL.
    4. Atrium and Lobby: Students can reserve this space for special events by contacting IDTL. Fee may apply.
  2. Large groups (40 or more people), Rooms 101 and 120 White Hall: food is permitted, make table arrangements and room reservation by contacting IDTL. Smaller groups may reserve room. However, IDTL has option to bump if a larger group requests rooms.

Instructions for requesting audiovisual support in Rooms 101 & 120

  1. Contact IDTL to reserve room.
  2. Notify IDTL if audiovisual support is requested (no charge 8:30 a.m. to 4 p.m.). Request must be made one week in advance.
  3. $25 per hour charge for anything after 4 p.m.
  4. Charge for audiovisual support must be paid by student organizations.
  5. Students cannot use audiovisual aids without IDTL being present.
  6. Students have permission to use the Student-to-Student projector for audio visual needs. There is no charge. Students are responsible for contacting a representative from Student-to-Student to make arrangements.

Student Affairs will pay the audio visual support fee for any of the three following reasons:

  1. If there is an authorized outside speaker.
  2. If the event is open to the public.
  3. If there are 40 or more participants and a sign up sheet is required prior to the event given to Student Affairs.

Procedure for requesting room when Student Affairs pays for audio visual support:

  1. Request room first with IDTL.
  2. Request audio visual support from IDTL.
  3. Request authorization for payment of audio visual support by contacting Student Affairs.
  4. Student Affairs will contact IDTL and grant approval.

Note: students must obtain permission from IDTL to move furniture (i.e. chairs) from one area of the building to another. Students cannot reserve rooms for studying purposes.

Medical Liability Coverage

The School provides medical liability coverage when providing medical services as a part of approved educational activities. Students are not covered while participating in unapproved activities or rotations. Generally, in the third and fourth years, students are not covered for an activity unless it is officially listed on one's schedule. To assure one is covered for a specific activity, inquire in the Office of Student Affairs. When rotating outside the School, students may be requested to provide a letter from the School showing proof of coverage.

Criminal Background Checks

Entering Students

The School is committed to accepting and educating students who meet established standards for professionalism, are of high moral character, and are suitable for medical licensure. Applicants who are offered conditional acceptances by the School, must undergo national Criminal Background Checks (CBC's), conducted under the auspices of the American Medical College Application Service (AMCAS) prior to matriculation or the beginning of medical school. This requirement is necessary to ensure a safe environment for patients, students, staff, faculty, and persons in our affiliated institutions. As health care professionals, medical students are entrusted with the health and safety of patients. This responsibility entails having access to controlled substances and confidential information, requiring the highest levels of integrity and proper behavior, and laying on of hands for professional purposes. Applicants who are unsuitable to participate in educational and clinical activities as evidenced by past histories of criminal or socially objectionable behavior are unable to fulfill the requirements for receiving the Doctor of Medicine degree. Should the CBC reveal criminal activities, adverse findings, or, the School will rescind its offer of acceptance and deny the privilege of matriculation.


The School's Admissions Committee grants admission or conditional acceptances to a relatively small number of applicants pending the outcome of AMCAS CBC's. If the CBC has not been conducted, applicants must submit to this. If a CBC has been conducted, AMCAS will provide the report to the School only after applicants are accepted. The CBC report will be treated confidentially by the School and used to make matriculation decisions. The Associate Dean for Student Affairs or a designee will review CBC reports. Relevant considerations by the School may include but are not limited to the date, nature, number and seriousness of offenses; the relationship one's behaviors and activities have to the responsibilities of medical students, residents, and physicians; and any successful efforts toward rehabilitation. When appropriate, applicants may be asked to meet with a representative of the School to answer questions about their CBC. Attorneys may not accompany applicants. The School may seek advice from the Wright State University Office of General Counsel. The Dean of Medicine and Associate Deans will review CBC reports which contain concerns. They will make decisions to withdraw or not withdraw offers of acceptance. Applicants will be notified in writing of the School's decision to withdraw acceptances and deny the privilege of matriculation. This decision may not be appealed.

As part of the AMCAS application, applicants are asked about felonies and misdemeanors. Failure to answer questions completely and provide full disclosure will result in decisions to withdraw acceptances. Disclosed convictions may or may not be discussed in the Admissions interview at the interviewers' discretion. Accepted applicants are required to provide necessary information and consent for the CBC to be conducted. Refusal to participate in the CBC will result in decisions to withdraw acceptances.

The School reserves the right, in its sole discretion, to amend, replace, and/or terminate this policy at any time.

Third Year Students

Students will need to complete a second CBC before the start of the first clerkship. The actual process is done on campus and will take approximately five to ten minutes per student. The cost is included in fees for the upcoming year. CBCs will take place in the Education Resource Center, 116 Allyn Hall. Hours are Monday–Thursday, 8 a.m. to 5 p.m., and Friday 9 a.m. to 4 p.m. Please bring a photo I.D.

Students may do this any time between June 15 and the end of July. However, students may want to take care of this before ICM II begins in mid-July as schedules will be quite busy. Since it takes five to ten minutes per student, students might want to call ahead and ask if there is a long wait. Students will not be able to reserve a time. The number is 775-2878.

The reports will come to the Associate Dean for Student Affairs and Admissions and he/she will evaluate the results. If there is a serious problem, an ad hoc committee will be convened to review the results and make recommendations.


Transferring In

The School accepts transfer/advanced standing applicants into the third year class. Generally, applicants are not considered for transfer/advanced standing into the first, second, or fourth year classes. To be considered for transfer into the third year, the applicant must:

  • be currently enrolled in a Liaison Committee on Medical Education (leading to the M.D. degree) or American Osteopathic Association (leading to the D. O. degree) accredited school;
  • be a citizen or permanent resident of the U.S. or have an I-94 Form showing asylum or refugee status; and
  • have passed the USMLE Step 1 exam prior to matriculation.

Transfer/advanced standing applications are considered on a space-available basis. In some years, no applications are considered. Transfer/advanced standing applicants must demonstrate compelling circumstances as one of the reasons for requesting to transfer. Transfer/advanced standing applications must be accompanied by:

  • an official transcript; and
  • preferably, a letter of recommendation from the Associate Dean for Student Affairs at the applicant's home school. (Applicants who prefer not to request a letter from their Associate Dean may substitute a letter of recommendation from a faculty member of their school.)

Interviews are by invitation. Candidates selected for interviews will be interviewed separately by two Admission Committee members. Normally, interviews are about 45 minutes in length. Committee members approach interviews as opportunities to become personally acquainted with applicants and to clarify written applications. Areas evaluated in the interview include dedication to human concerns, communication skills, maturity, motivation, academic performance, and compatibility with the goals of the school. In evaluating candidates the Admissions Committee considers the following factors:

  • undergraduate school(s) attended and degree(s),
  • medical/osteopathic school G.P.A. and trend,
  • MCAT scores,
  • honors and awards for achievement,
  • research experience(s),
  • letters of recommendation,
  • extracurricular activities, and
  • volunteer experiences.

The timetable for consideration of transfer/advanced standing applications is as follows:

May — applications are sent out, providing space is available

June — applications are due

The third year at Wright State begins in late July or early August. Accepted transfer/advanced standing applicants are expected to complete all third year, fourth year, and graduation requirements. The starting date for accepted transfer applicants will be determined through discussion with the applicant and included as a condition in a written offer of acceptance. Accepted applicants must commit to the School in writing within a specified period of time or the offer of transfer/advanced standing acceptance is invalidated.

Accepted transfer/advanced standing applicants who cannot begin clerkships at the School may need to complete a clerkship at their home institution before matriculating at Wright State. The transfer applicant may request transfer credit for comparable clerkships completed at their home school. Such requests should be made in writing to the Associate Dean for Student Affairs/Admissions and should be accompanied by a course syllabus and transcript showing the grade received. The respective Wright State clerkship director will make the determination to grant or not grant credit.

Transferring Out

Wright State students who wish to transfer to another medical schools may request transcripts from the School and letters of evaluation from the Associate Dean for Student Affairs/Admissions. Wright State students who accept transfer offers from other schools are expected to submit written letters of resignation to the Associate Dean.

Equality, Affirmative Action & Harassment

Wright State University's policies on equality, respect, and safety cross over to your rights as a School of Medicine student. Our School appreciates your uniqueness. Through the guidelines listed below, we work to protect and respect your individuality, as well as your safety.

Wright State University publishes its entire policy for equal opportunity and affirmative action in the Wright State University Student Handbook. Included below are sections that pertain to students. For more information, refer to the student handbook or contact the Office of Affirmative Action Programs.

Equal Opportunity in Education

Wright State University provides equal educational opportunity. In its educational policies and practices, the university prohibits discrimination against any person or group on the basis of race, sex, color, religion, ancestry, national origin, age, disability, veteran status, or sexual orientation. This prohibition extends to admissions, housing, financial aid, and all other university services or facilities.

Discrimination & Harassment

Discrimination is any distinction drawn regarding any aspect of an individual's Wright State University employment or education solely because of that individual's race, gender, color, religion, ancestry, national origin, age, disability, veteran status, or sexual orientation. Harassment is conduct that substantially interferes with an individual's work or educational performance or creates an intimidating, hostile, or offensive working or educational environment. Such conduct may constitute harassment even if done under the guise of humor.

No member of the academic community may discriminate against or harass any other member of the academic community on the basis of the latter person's race, gender, color, religion, ancestry, national origin, age, disability, veteran status, or sexual orientation. This policy is consistent with all state and federal regulations.

Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

  • Submission to such conduct is made — either explicitly or implicitly — a term or condition of an individual's employment or education status;
  • Submission to or rejection of such conduct by an individual is used as the basis for an employment or educational decision affecting such individual; or
  • Such conduct substantially interferes with an individual's work or educational performance or creates an intimidating, hostile, or offensive working or educational environment.

Following are examples of sexual harassment, although the list is not all-inclusive:

  • Verbal sexual innuendo, suggestive comments, insults, humor, and jokes about sex or gender-specific traits, sexual propositions, or threats;
  • Non-verbal suggestive or insulting sounds, leering, whistling, or obscene gestures; and
  • Physical touching, pinching, brushing the body, coerced sexual intercourse, or assault.

Students who feel that they or others are subjects of discrimination or harassment should contact a faculty member in the Office of Student Affairs/Admissions or the university's affirmative action officer at:

Affirmative Action Programs
436 Millett Hall
Phone: 775-3207

Most incidences of discrimination or harassment are resolved without initiating a formal complaint. However, procedures for filing a formal affirmative action complaint are detailed in the Wright State University Student Handbook.

Safety & Security

Wright State University's Police Department is responsible for ensuring a safe environment for students, employees, and visitors. Police officers patrol the campus 24 hours a day, seven days a week. They are aware of the hours kept by medical students and pay close attention to the medical sciences area during late hours. You can reach Public Safety by dialing extension 2056. A red phone system has been installed in buildings, parking lots, and remote areas. These phones are well lit and ring directly into the Public Safety Communications Center.

The Department of Public Safety also offers an escort service for students and employees concerned about their safety when walking to their cars after dark. The escort service can be reached on campus at extension 2056.

Fire alarms throughout the buildings are the primary means of ordering evacuation of a building in case of fire, bomb threats, gas leaks, and similar emergencies. An outdoor siren system indicates the need to seek indoor shelter areas in case of tornadoes and severe weather. The indoor shelters are located in the tunnels and are indicated by arrows.