Communication, Assessment & Promotion
All entering students are assigned an e-mail address by the university. This address is used by the university to communicate with the students, and all students are required to check this address and read their mail. Official communications will be sent to this address, and students are responsible for the contents of said messages.
You can check this e-mail address in several different ways. You can configure your e-mail client, such as Outlook Express or Thunderbird, to check your account. Also, you can check this account from any web browser anywhere in the world by connecting to: https://webmail.wright.edu or http://wings.wright.edu.
Between Clerkship Directors
Occasionally, a student with persistent academic or behavioral deficiencies may benefit from having information from a clerkship shared with the clerkship director in a subsequent clerkship. The purpose of this is to provide closer supervision of patient care provided by the student, additional academic or behavioral assistance and closer monitoring of the student's progress with frequent feedback to the student.
The Doctor of Medicine (MD) degree is conferred on students who successfully complete all requirements for graduation including academic and non-cognitive areas of assessment. Student evaluations are based on academic performance in the basic sciences and clinical coursework and on faculty's observation of student behavior and conduct. All students are required to pass the United States Medical Licensing Examinations Steps 1 and 2.
Years 1 & 2
If the student has previous documentation, he/she should:
- Refer to the Office of Disability Services website at www.wright.edu/students/dis_services.
- Follow instructions according to one's disability. (For example, physical and/or learning disabilities.)
- Or, pick up a packet at the Office of Disability Services, 023 Student Union, 8:30 a.m. to 5 p.m., phone: 775-5680. Students do not need a referral from the SOM.
- The Office of Disability Services will evaluate the student's situation.
Once a disability has been determined:
- It is the responsibility of the student to either grant permission to the Office of Disability Services to send a letter to the Associate Dean/Assistant Dean for Student Affairs including the required special testing accommodations. Or the student must notify the Office of Student Affairs and Admissions that he/she is registered with the Office of Disability Services.
- The Office of Student Affairs will contact the Office of Academic Affairs with name of student and special testing accommodations required.
- The Office of Academic affairs will contact the student to make special testing arrangements.
Students who require special testing accommodations for clerkships are responsible for the following steps:
- The student must be evaluated by Office of Disability Services to determine requirements for special testing accommodations.
- The student must make an appointment with the Associate Dean or Assistant Dean in the Office of Student Affairs and Admissions to discuss special testing accommodations.
- A description of special testing accommodations to be provided must be on file with the Office of Student Affairs and Admissions.
- It is the student's responsibility to notify the Clerkship Coordinator at the beginning of the clerkship of the special testing accommodations which are required.
- The Clerkship Coordinator will verify the requested accommodations with the Office of Student Affairs & Admissions.
- The Clerkship Coordinator is responsible for contacting Student Affairs. Student Affairs will make arrangements for the accommodation.
If a student does not notify the Clerkship Coordinator at the beginning of the clerkship, the student will NOT be permitted to have special testing accommodations. The student will be required to take the exam with everyone else in the clerkship and will only be permitted the normal amount of time for the exam.
The Grading System
All core (non-elective) courses are evaluated using a grade of Pass or Fail and a final percent score. Grades for Biennium I electives are reported as Pass or Fail with no percent score. Grades for Biennium II electives are reported as Pass or Fail with no percent score. A transcript grade of “Honors” is only offered for the two Year IV Clerkships, Emergency Medicine (EMD) and Neurology (NRL). Faculty may include narrative comments with year 3 & 4 clerkship/electives grades. Narrative comments are part of the student evaluation and included in the student record.
The following abbreviations are used:
P = Pass. The student has successfully completed the course.
H = Honors. The student has performed exceptionally well in a Year 4 elective.
R = Remediation. The student has to remediate the course. Remediation is a temporary grade, indicating that the student has not met the course objectives, but might meet them with additional effort during the remediation period established by the course director. Failure to meet the objectives within this period results in a final grade of F. Satisfactory improvement that fulfills the course objectives results in a change to "Pass" and a minimum passing percentage of 70%.
F = Fail. The student has failed the course. He/she has not met the course objectives, and successful remediation is not academically feasible.
I = Incomplete. The student has not completed the course. Incomplete is temporarily assigned if the student files a request for additional time to complete the work and the course director approves the request. The student must sign a contract specifying the work to be completed and a completion date within the academic year. In special circumstances, extensions may be granted. Course work not completed in the approved time frame results in a grade of F.
WP = Withdrew Passing. The student withdrew after being enrolled for more than 2/3 of the course with an average of 70% or greater.
WF = Withdrew Failing. The student withdrew after being enrolled for more than 2/3 of the course with an average of less than 70%.
Grades and narrative evaluations are submitted to the Office of Student Affairs and are placed in each student's academic file. Class rank is determined by weighting the final percent score by the number of credit hours for each course.
Transcripts include a Pass/Fail grade and a quintile designation (first, second, third, fourth, or fifth) for each course.
Transcripts & Permanent Grades
Students receive a grade of Pass or Fail and a percent score in each non elective course. Final letter grades are permanently posted on official transcripts.
- The grade of R (Remediation required) is filed for internal use only. It does not appear on the official transcript.
- After remediation of a course giving a percent grade, a final grade of Pass (and the minimum passing percent of 70) or Fail are posted on the transcript.
- After remediation of a Year 4 elective, a final grade of Pass or Fail is posted on the transcript.
- Unremediated R grades default to F, or Fail, after the prescribed remediation period.
The grade I (Incomplete) is posted on the transcript until it is replaced by a permanent grade. Incomplete grades default to F or Fail at the end of the academic year unless otherwise arranged.
Interim grades are filed for internal use only. They do not appear on the transcript.
All final F, or Fail, grades are permanently posted on the official transcript. When the student retakes the courses and passes, the transcript will be adjusted in the following ways:
- Course repeated at WSU Boonshoft SOM: The original F is labeled "Course Repeated."
- LCME-approved makeup courses: Typically, these are abbreviated Biennium I summer courses, often taken at another school. The original F is labeled "Course Repeated." The new grade is entered as P (Pass) and labeled "Equivalent Course."
- Year repeated: The original F is labeled "Year Repeated."
Appeal of Course Grades & Written Evaluations
Appeal to the Course/Clerkship Director
The first level of appeal of a course grade and/or written evaluation is to the course/clerkship or elective director. The appeal must be submitted and received within 60 days of the grade distribution. If the course/clerkship director determines that there is reason to change the grade or written evaluation, he/she will inform the Office of Student Affairs of the change. If the course/clerkship director does not believe there is sufficient reason to change the grade/written evaluation, he/she will inform the student in writing that the grade/written evaluation stands.
Final Appeal of a Course Grade and/or Written Evaluation
In Biennium 1, a student may appeal the decision of a course director to the Associate Dean for Academic Affairs. In Biennium II, a student may appeal the decision of a clerkship director to the department chair. The student is given seven business days from receipt of the letter to submit a written notification of appeal. The associate dean/department chair may hear the appeal or appoint an ad hoc faculty committee to act in his/her place.
After reviewing all relevant documents, and the student's testimony and petition, the associate dean/chair will notify the student of his/her decision. The decision is final.
Grounds for appeal include: mathematical or clerical errors; arbitrariness, including discrimination based on race, gender, religion, age, physical handicap, sexual orientation, national origin; and personal malice.
Delay of Examinations, Coursework & Clinical Responsibilities
Students are expected to take all examinations and complete required coursework on the scheduled dates. A student who cannot take an examination due to illness or exceptional circumstances must present an acceptable excuse to the Associate Dean for Student Affairs. The Office of Student Affairs will promptly notify the course director and the Office of Academic Affairs. An unexcused absence for an exam will result in a grade of zero.
Students with an excused absence should contact the Office of Academic Affairs within 24 hours to arrange a makeup examination. Makeup examinations must be scheduled as soon as possible and at the convenience of the Office of Academic Affairs. Excessive absences will be reviewed and acted on by the Student Promotions Committee (SPC).
In an instance of extended delay, the Associate Dean for Student Affairs will meet with the associate Dean for Academic Affairs to determine if accommodations are possible. Students may be required to take a leave of absence.
A student who cannot take an examination, complete an assignment, or attend a required clinical responsibility because of illness or exceptional circumstances, must present an acceptable excuse to the attending physician or clerkship director. An unexcused absence for an examination or activity could result in a grade of zero or a notation in the written evaluation. If the absence is health-related and exceeds two days, the student should obtain a written statement from his/her physician. Students are required to arrange for a makeup of the missed examination or activity as soon as possible and at the convenience of the attending physician or clerkship director. Each clerkship and elective director determines the number of allowable absences.
In instances of an extended delay, students may be required to drop the remainder of the clerkship or elective and reschedule for a future rotation. Clerkships and electives are rescheduled on the basis of availability.
Requirements for Satisfactory Performance & Advancement
Students must receive a passing grade in all required courses to be eligible for promotion to the subsequent academic year. Generally, students must pass all core third-year clerkships before enrolling in Year 4 electives.
Students must pass the United States Medical Licensing Examination (USMLE) Step 1 to be eligible for promotion to Year 3.
In order to graduate, students must meet all curriculum requirements including passing all courses and clerkships, passing the required number of electives in Bienniums I and II, and passing Steps 1, 2 and 2CS of the United States Medical Licensing Examination.
Students who fail more than 25 percent of the total course credit hours (13 credit hours in Year 1 and 12 credit hours in Year 2) in a Biennium I academic year may petition the SPC to repeat the year. Repeat students are required to retake all courses regardless of the original grade received. Failure to petition the SPC for a repeat year will result in a recommendation for dismissal. The Student Promotions Committee grants students the opportunity to repeat a Biennium I year if their academic performance has been weak. During a 'repeat' year, a student must achieve 70% on each course if they had already taken that course; no remediation is allowed. If a repeating student does not achieve this standard in a repeated course, then the Student Promotions Committee recommends the student for dismissal.
Students must successfully complete Biennium I course requirements within three years as enrolled students. Failure to do so may result in a recommendation for dismissal to the Dean by the SPC.
Students who fail less than 25 percent of the total course credit hours in a given Biennium I academic year may repeat the failed course(s) at the conclusion of the academic year. Repeat courses may be taken at WSU School of Medicine or, if available, at an LCME accredited medical school summer program. The Associate Dean for Student Affairs must approve enrollment in external courses. All repeated courses must be passed to be eligible for promotion to the subsequent academic year.
The Student Promotions Committee may require a student to repeat an academic year if, in its judgment, the combination of remediated and failed credit hours suggests an overall weak knowledge base that can best be addressed by repeating the year.
Students failing two clerkships or electives in a Biennium II academic year may petition the SPC to repeat the year. Generally, students are required to repeat all requirements of the academic year. Failure to petition the SPC for a repeat year will result in a recommendation for dismissal.
Students repeating a year in Biennium II are recommended for dismissal if they remediate more than 25 percent of the total credit hours or fail any clerkship or elective in the repeat year.
Students register for the computer-based USMLE Step 1 in October of Year 2. Opportunities to take the examination begin in May.
Students are required to take the USMLE Step 1 exam within five weeks of completing all Year 2 requirements (except ICM II) and must pass Step I before starting third year clerkships. It is important to schedule the exam within this five-week period to allow adequate time for the student to receive a score prior to the first clerkships which begin around August 1. Students who fail Step 1 or do not take it within the five-week period after completion of Year 2 may begin clerkships only after passing the exam.
Students who fail Step 1 should meet with the Associate Dean for Student Affairs or the Associate Dean for Academic Affairs. Students must pass Step 1 within 15 months of first taking the examination. Students are allowed four attempts within the 15-month period. Failure to pass Step 1 within 15 months or after four attempts will result in a recommendation for dismissal by the SPC to the Dean.
Students must pass the USMLE Step 2 Clinical Knowledge and Clinical Skills exams before graduation. The one-day computer-based Clinical Knowledge test is available for scheduling in August, at the beginning of Year 4. Students are strongly encouraged to take the exam by the end of October.
USMLE Step 2 must be passed within two years of completing Year 4 course requirements. Failure to pass within the designated time period will result in a recommendation for dismissal to the Dean by the SPC.
The Student Promotions Committee (SPC) may prescribe changes in the schedule of any student failing the USMLE Step 2. Changes could include individualized electives that address areas of academic weakness; close supervision by assigned preceptors and counselors; and board review sessions and/or commercial programs.
* Special note: Examinees who have made six or more attempts to pass a Step or Step component, including incomplete attempts, should be aware that all applications to register for additional attempts will not be processed unless they are submitted on or before December 31, 2012. This limit was first announced in August of 2011.
The effective date for the six-attempt limit depends upon whether an examinee has taken any Step or Step component (including incomplete attempts) before January 1, 2012.
Class rank is determined by calculating a weighted percent average. For example, the percent score for each course is multiplied by the number of credit hours to arrive at a multiple. Multiples for each course are first added and then divided by the total number of credit hours to arrive at a weighted percent average for all courses.
The Student Promotions Committee (SPC) is composed of faculty members of the school and two student representatives. The committee determines if each student has progressed satisfactorily in all academic and clinical work. The committee has access to academic files kept in the Office of Student Affairs and may ask for information from course directors, the Associate Dean for Student Affairs, or the individual student in order to arrive at an informed decision. If a student is deficient in academic performance, clinical and technical performance, or professional attitude and behavior, the SPC may decide one or more of the following options:
- Participation in some form of academic/rehabilitative assistance,
- Remediation or repeating of a course,
- Repeating of a curricular year,
- Taking a leave of absence with conditions,
- Suspension pending a clinical assessment, or
Should the student fail to meet the requirements within the period designated by the SPC, the committee may recommend dismissal to the Dean.
A student will be notified in advance if the SPC is reviewing a deficiency and considering action. The student has the right to:
- Submit a written statement to the committee through the Associate Dean for Student Affairs, and
- Request to appear before the committee.
The Associate Dean for Student Affairs serves on the SPC and functions as a liaison between students and the committee. Questions about procedure or the committee deliberations should be directed to the Associate Dean.
Appeal of a Student Promotions Committee Decision
In decisions other than a recommendation for dismissal, students may appeal a Student Promotion Committee (SPC) decision back to the SPC. A formal appeal may be requested after the student has received notification of the committee decision and consulted with the Associate Dean for Student Affairs.
A written appeal should be submitted to the Associate Dean for Student Affairs within seven working days after the student has received written notification of the SPC decision. The written appeal should describe the specific reasons for the appeal, including any special or mitigating circumstances that he or she feels should be considered, and any other relevant information. An appeal will be considered only if based upon appropriate cause, such as allegations of (1) procedural error, (2) personal bias, including but not limited to allegations of discrimination on the basis of race, gender, religion, national origin, physical handicap, age, or sexual orientation, or (3) previously unreported mitigating circumstances contributing to the student's performance. An alleged error in academic judgment or evaluation is not an appropriate basis for appeal.
If practical, the appeal will be heard at the next meeting of the SPC or not later than the second regularly scheduled monthly meeting of the committee. Students will be notified in advance of the date, time, and place of the meeting. Students may request to appear before the committee and may be accompanied and assisted by a member of the university faculty or staff. The committee's decision is final.