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Activity Timeline

Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.

For help completing these forms and preparing promotional items, contact CME Program Administrator, Karen Bertke at (937) 775-3435 or karen.bertke@wright.edu.

* = Required

CME Planning Timeline

*

Activity

Submission Date

*

Submit Application Packet plus the application fee
(must be submitted annually for recurring programs):

12 weeks prior

 

Distribute "Save the Date" card

12 weeks prior

 

Publicize program

6-8 weeks prior

*

Distribute brochure

6-8 weeks prior

 

Distribute information electronically

4 weeks prior

*

Obtain disclosures:

2 weeks prior

 

Prepare Program Flyers and Name Tags

1 week prior

*

Obtain Verbal Disclosure (if disclosure was made verbally to the audience)

2 weeks after

*

Complete Evaluation
(average scores for each question — not individual)

2 weeks after

*

Report Attendance
(number of physician and non-physician attendees as well as individual names)

2 weeks after

*

Distribute Certificates
(printed through Faculty and Clinical Affairs for both physicians and non-physicians)

2 weeks after

*

Turn in final Financial Statement (actual budget)

2 weeks after

For more information, contact:
Karen Bertke, CME Program Administrator
E-mail: karen.bertke@wright.edu
Phone: 937-775-3435
Fax: (937) 775-3256

Mailing address:
Office of Faculty and Clinical Affairs
Boonshoft School of Medicine
Wright State University
P.O. Box 927
Dayton, OH 45401-0927

Location: University Park
3817 Colonel Glenn Hwy.
Fairborn, OH 45324
Last updated 6/17/08 (djd). For more information, contact Faculty and Clinical Affairs.