Activity Timeline
Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item.As of August 1, 2009, the Wright State University CME program will not be accepting joint sponsored activity applications. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.
You may download a CME Activity Checklist to assist in tracking the activities outlined below. For help completing these forms and preparing promotional items, contact
CME Program Administrator, Karen Bertke at (937) 775-3435 or karen.bertke@wright.edu.
 = Required
CME Planning Timeline — Prior to CME Committee Review |
|
Activity |
Submission Date |
|
Submit Application Packet plus the application fee. You may download all forms as a ZIP package or download individual forms from the links below.
(Forms must be submitted annually for recurring programs):
|
12 weeks prior |
|
Distribute "Save the Date" card
Obtain presenter information |
12 weeks prior |
| |
CME Committee Review |
8-12 weeks prior |
Once the CME Committee has completed review of your activity, proceed as shown in the following table.
CME Planning Timeline — Following CME Committee Review |
|
Activity |
Submission Date |
|
Publicize program |
6-8 weeks prior |
|
Distribute brochure |
6-8 weeks prior |
|
Distribute information electronically |
4 weeks prior |
|
Obtain disclosures:
|
2 weeks prior |
|
Prepare Program Flyers and
Name Tags |
1 week prior |
|
Turn in Disclosure documentation
(Verbal Disclosure, meeting materials, etc.) |
2 weeks after |
|
Complete Evaluation Summary
(average scores for each question — not individual) |
2 weeks after |
|
Report Attendance
(number of physician and non-physician attendees as well
as individual names) |
2 weeks after |
|
Distribute Certificates
(printed through Faculty and Clinical Affairs
for both physicians and non-physicians) |
2 weeks after |
|
Turn in final Financial Statement (actual budget) |
2 weeks after |
For more information, contact:
Karen Bertke, CME Program Administrator
E-mail: karen.bertke@wright.edu
Phone: 937-775-3435
Fax: (937) 775-3256
Mailing address:
Office of Faculty and Clinical Affairs
Boonshoft School of Medicine
Wright State University
P.O. Box 927
Dayton, OH 45401-0927
Location: University Park
3817 Colonel Glenn Hwy.
Fairborn, OH 45324 |
