Continuing Medical Education

Albert F. Painter Jr., Psy.D., Assistant Dean of Faculty Affairs

Activity Timeline

Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.

Note: All applications are treated as high priority. There is no expedited review.

You may download a CME Activity Checklist Requires Word 2003 to assist in tracking the activities outlined below. For help completing these forms and preparing promotional items, contact CME Program Administrator, Karen Bertke, at (937) 775-3435 or karen.bertke@wright.edu.


Available E-forms:

Conflict of Interest (for planning committee members and speakers)
Exhbitor (for vendors and exhibitors buying space at the event)

Minimum Software Requirements:

Some required forms require Requires Word 2003 Microsoft Office Word version 97-2003 or higher
Some optional forms must have Microsoft Office version Word 2007 or higher
Financial forms require Microsoft Office Excel version 97-2003 or higher

You may download all forms as a ZIP package or download individual forms from the links below.

Do not staple documents together.
 

CME Planning Timeline — Prior to CME Committee Review
Submission
Date
Forms
Relevant
Guidelines

Immediately

 

Contact CME Program for help getting started

Category 1 CME

12 weeks prior

Application
Packet

Application Form Requires Word 2003

Objective Guidenlines
Competency List
Planning Committee Responsibilities
Departmental Responsibilities

   

Needs Assessment Documentation/
Grand Rounds Planning Sheet Requires Word 2003

Needs Assessment Guidelines

   

Promotional Materials Draft

Marketing Information
Brochure Guidelines

   

Evaluation form - Symposium Requires Word 2003
(modified as needed)

Evaluation form - Grand Rounds Requires Word 2003
(modified as needed)

Evaluation Guidelines

   

Financial Statement Requires MS Excel 2003 or higher
(proposed budget)

Finance Guidelines
Contributor Guidelines
Exhibit Guidelines
Honoraria and Reimbursement Policy

   

Conflict of Interest (COI) Disclosure Requires Word 2003
for all Planning Committee members (COI e-form)

Planning Committee Responsibilities
Conflict of Interest Policy

   

CVs or Resume for all non-WSUBSOM Faculty

Planning Committee Responsibilities

   

Planning Committee Resolution Discussion Requires Word 2003

Conflict of Interest Policy

   

Application Fee

Fees

12 weeks prior

 

Distribute "Save the Date" card Requires Word 2003
Obtain presenter information Requires Word 2003

Conflict of Interest Policy
Save the Date Information

8-12 weeks prior

 

CME Committee Review

 


Once the CME Committee has completed review of your activity, proceed as shown in the following table.
 

CME Planning Timeline — Following CME Committee Review

Once the CME Committee has completed review of your activity, proceed as shown in the following table.

Submission
Date
Forms
Relevant
Guidelines

6-8 weeks prior

 

Publicize program

Marketing Information

6-8 weeks prior

 

Distribute approved brochure

Marketing Information
Brochure Guidelines

4 weeks prior

 

Distribute information electronically

Marketing Information

2 weeks prior

 

Obtain disclosures:

Conflict of Interest Policy
Contributor Guidelines
Speaker Credit Guidelines

1 week prior

 

Prepare Program Flyers Requires Word 2003 and Name Tags Requires Word 2003

Marketing Information
Enduring Material Guidelines
Contributor Guidelines

2 weeks after

Post Activity
Paperwork

Turn in Disclosure documentation

Conflict of Interest Policy
Disclosure to the Audience Policy

CVs or Resume for all non-WSUBSOM Faculty Speakers

Speaker Guidelines

Materials distributed to the audience

 

Complete Evaluation Summary Requires Word 2003
(average scores for each question — not individual)

Evaluation Guidelines

Report Attendance Requires MS Excel 2003 or higher
(number of physician and non-physician attendees
as well as individual names)

When possible send electronic registration list.
Names must be readable

Distribute Certificates

 

Turn in final Financial Statement Requires MS Excel 2003 or higher
(actual budget)

Finance Guidelines
Contributor Guidelines
Exhibit Guidelines
Honoraria and Reimbursement Policy

   

 

Ever wonder what the Wright State University Boonshoft School of Medicine CME program responsibilities are? Visit the ACCME or our provider responsibility page.