Finance Guidelines

Costs for Application

CME Application Fee Schedule, effective January 1, 2007, for Individual Courses/Meetings; Regularly Scheduled Conferences; Academic Courses; or Enduring Materials

*Physician and Non-Physician Registration Fees will be waived for activities that charge NO tuition or registration fees and receive NO Commercial Support. There are no additional fees for medical students or medical residents attending CME activities.

Wright State University has established procedures for administering continuing medical education (CME) finances. CME incomes and expenses must be documented by the activity planning committee, and approved by the Wright State University Boonshoft School of Medicine CME Committee.

Income

CME finances involve two types of income:

1. Commercial income: (For more information, see Contributor Guidelines)
   • Monetary support: includes exhibitor fees or unrestricted educational grants contributed by pharmaceutical companies. The Activity Coordinator should complete a W-9 for each pharmaceutical company and keep the form on file for six years. (The Web page version of the W-9 requires Adobe Acrobat Reader, a free software program that will allow you to view and print.)
   • Non-Monetary (In-Kind) support: includes use of space, technology or other services.

Commercial income requires a commercial support disclosure to document the terms, conditions and purposes of the contribution. Contributions must be made payable to:
Wright State University
"Name of Activity"
PO Box 927
Dayton, OH 45401
Commercial income must be deposited to a department foundation account. To establish a foundation account, contact the school's advancement office at (937) 775-2032.

2. Non-Commercial income: includes registrations, and other support from non-commercial sources.

Non-Commercial income must be deposited to a university account. To establish a university account, contact the school's business office at (937) 775-3817.

Expenses

The School of Medicine CME Committee, in accordance with ACCME policies, has established principles for spending to ensure effective use of funds.

1. Payment of reasonable honoraria and reimbursement of out-of-pocket expenses for a speaker external to Wright State University is customary and proper per the Wright Way Policies. No commercial support may be paid to speakers, directors, or others without the school's CME committee's approval.
   
   
2. When there are multiple activities in one department, project codes must be used to identify a specific activity.
   
   
3. CME administrators must expense and deplete foundation deposits before expensing the university account.

For more information, contact:
Karen Bertke, CME Program Administrator
E-mail: karen.bertke@wright.edu
Phone: 937-775-3435
Fax: (937) 775-3256

Mailing address:
Office of Faculty and Clinical Affairs
Boonshoft School of Medicine
Wright State University
P.O. Box 927
Dayton, OH 45401-0927

Location: University Park
3817 Colonel Glenn Hwy.
Fairborn, OH 45324