GUIDELINES

ROOMS NEED TO BE APPROVED ONE WEEK IN ADVANCE

1. SMALL GROUPS

ICM ROOMS

• Capacity of 12-15 people.
• Food is permitted.
• Student can reserve by contacting IDTL (118 White Hall, 775-2986).

COMPUTER LABS

• Capacity of 30-35.
• Drinks only in closed containers.
• Students can reserve by contacting IDTL.

ATRIUM AND LOBBY

• Student can reserve by contacting IDTL.

STUDENT ACTIVITY CENTER and SMALL AREAS IN WHITE HALL ARE ALSO AVAILABLE

• Student can reserve by contacting IDTL.

2. LARGE GROUPS (40 OR MORE PEOPLE)

ROOM 101 AND ROOM 120 WHITE HALL

• Food is Permitted.
• Arrange for table for food outside of hall by contacting IDTL.
• Student can reserve by contacting IDTL.
• Smaller groups may reserve, however, IDTL has privilege to bump if a larger group requests lecture hall.

INSTRUCTIONS FOR REQUESTING AUDIO VISUAL SUPPORT IN ROOM 101 AND 120

1. Contact IDTL to reserve room.
2. Notify IDTL if audio/visual support is requested
3. No charge 8:00AM to 5:00 PM. $25.00 per hour after 5:00 PM.
4. Charge for A/V support must be paid by student organization.
5. Students cannot use A/V equipment without IDTL being present.
6. Students have permission to use the Student-to-Student projector at no charge for A/V needs. Students are responsible for contacting a representative from Student-to-Student to make arrangements.

EXCEPTIONS

STUDENT AFFAIRS WILL PAY THE AUDIO VISUAL SUPPORT FEE FOR ANY OF THE THREE FOLLOWING REASONS:

1. If there is an authorized outside speaker.
2. If the event is open to the public.
3. If there are 40 of more participants. A sign up sheet is required prior to the event ( Dr. LeRoy has been known to stop by during an event to check on attendance).

PROCEDURE FOR REQUESTING ROOM WHEN STUDENT AFFAIRS & ADMISSIONS PAYS FOR AUDIO VISUAL SUPPORT

1. Request room first with IDTL.
2. Request A/V support from IDTL.
3. Request authorization for payment of A/V support by contacting: Chris DeWitt, Student Affairs & Admissions, 190 White Hall, 775-2934.
4. Chris will contact IDTL and grant approval.

NOTE:  STUDENTS MUST OBTAIN PERMISSION FROM IDTL TO MOVE FURNITURE (i.e. CHAIRS) FROM ONE AREA OF THE BULDING TO ANOTHER

STUDENTS CANNOT RESERVE ROOMS FOR STUDYING PURPOSES